deymond's version from 2015-07-14 11:30


Question Answer
C contractDefinitive Contract
Labor laws"Service Contract Labor Standards" ($2.5k), "Wage Rate Requirements (Construction)" ($2k), and "Contracts for Materials, Supplies, Articles, and
Equipment Exceeding $15,000" (manufacturing)
Competition Requirements - found in?FAR Part 6
D contractIndefinite Delivery Contract
Air Force Core ValuesIntegrity First, Service Before Self, and Excellence in All We Do
Market Researchthe purpose is to ensure we have knowledge of the good or service being acquired and also knowledge of the best way for the government to acquire it, found FAR Part 10, formal market research is required above $150,000
F contractorder against a non-DoD contract (i.e., GSA buy)
Small Business Coordinationdone to encourage greater small business participation, accomplished at $10,000 threshold with the DD 2579 form (except total SB set-asides under SAT) - learn more in FAR Part 19
SAP, and where is it found?FAR Part 13 - Simplified Acquisitions Procedures
G contractBasic Ordering Agreement
Contracting by Negotiation - found in?FAR Part 15
M contractPurchase Order
Contract Action Reportreports obligation, deobligation of funds to congress through the federal procurement data system
Types of Contracts - found in?FAR Part 16
CICAThe Competition in Contracting Act is now known as 41 U.S.C. Chapter 33, exceptions include Authorized or Required by Statute, Industrial Mobilization, International Agreement, National Security, Only One Responsible Source, Public Interest, and Unusual and Compelling Urgency - requires KO to promote and provide for full and open competition
Contract Modifications - found in?FAR Part 43 - Contract Modifications
PNMPrice Negotiation Memorandum, used to determine a price is fair and reasonable when there is only one offeror
SynopsizingFBO Synopsis required above $25k, other form above $15k - purpose is to encourage competition and industry participation, especially that of small businesses - more can be found in FAR Part 5 - Publicizing Contract Actions
Commercial Acquisitions - found in?FAR Part 12 - Acquisition of Commercial Items
Primary fiscal lawsMisappropriations Act (purpose statute), Bona Fide Needs Rule (time statute), and the Anti-Deficiency Act
Bona Fide Needs Ruleappropriated funds be used only for goods and services for which a need arises during the period of that appropriation’s availability for obligation
Misappropriations Actaka Purpose Statute, requires that appropriations may only be used for their intended purposes
Anti-Deficiency Actprohibits expeditures from appropriations in advance or excess of the appropriation, and acceptance of voluntary or personal services in excess of that authorized by law
Sealed Bidding - found in?FAR Part 14
Contract type for definitive contract of $150,000 or lessM (Purchase Order)
Contract type for definitive contract above $150,000C (Definitive Contract)
Solicitation type for $150,000 or lessRequest for Quotation
Price Analysisinvolves analyzing a proposed price as a whole
Solicitation type for above $150,000Request for Proposal - becomes a contract when signed by both KTR and KO
Third type of solicitationInvitation for Bid (used in sealed bidding)
Justification document for $150,000 or lessSole Source Justification
Robins AFB Termination Contracting OfficerScott Buchan
Acquisition Method Suffix CodeAlphabetical - indicates the status of the data rights
Justification document for above $150,000Justification & Approval
Robins AFB Competition AdvocateKim McDonald
Cost Analysisinvolves analyzing the discrete cost elements (such as material, labor, overhead, and profit) of a proposal separately
Acquisition Method CodeNumerical - 1 and 2 are competitive, 3-5 are sole source
Chain of CommandSection Chief Mr. Katsekis, Branch Chief Mr. Ledden, Division Chief Mr. Grant, Deputy Director Colonel Bock, Director Mr. Baumann
PR package includesPerformance Work Statement, Justification document (if applicable, either SSJ or J&A), Contract Data Requirements List, Screening Analysis Worksheet, Quality Assurance Surveillance Plan, Requirements Approval Document
Required to Exercise OptionDetermination and Findings indicating Funds are available, required to fulfill an existing need, and that exercising the option is in the government's best interest
TINATruth in Negotiation Act, now Truthful Cost or Pricing Data - applies above $700k, with exceptions (prices based on adequate price competition, commercial item, law or regulation, or waiver) - requires contractor to provide cost or pricing data and certify that it is current, accurate, and complete
Colors of MoneyProcurement (available for appropriation for 3 years, except 5 for shipbuilding/conversion), RDT&E (2 years), O&M (1 year), MILPERS (1 year), and MILCON (5 years)
Funds are Initiatedwhen the PR is created
Funds are Committedwhen funds are certified available
Funds are Obligatedwhen the contract is awarded
SASSStreamlined Acquisition Strategy Summary, required between SAT and $10 million (Acquisition Plan required at or above $10 million)
FBO times15 days is generally the minimum posting period for a synopsis, while 30 days is generally the minimum posting period for a solicitation
Small Business Challenge LetterA protest by an offeror, the SBA, the KO, or perhaps another interested party, challenging the small business status of an offeror - the KO's protest is always timely
Requirements contractBest Estimated Quantities - any orders by the Government for that good or service must be given to that vendor for the life of the contract - no minimum order
Indefinite Delivery Indefinite Quantity contractmin/max quantities - order for the minimum amount must be placed immediately after contract award - may allow for multiple awards
Source Selection criteriacost (always required), past performance (always required above SAT), technical, technical risk, small business, and relative importance of factors
Difference between latent/patent defectslatent defect exists at the time of acceptance but cannot be discovered by a "reasonable inspection" - patent defect exists at time of acceptance but would be discovered by reasonable inspection
Difference between responsive/responsibleresponsive refers to whether an offeror proposed in accordance with the solicitation; responsible refers to a contractor's capability to perform (financial condition, facilities, accounting system, etc.)
Difference between severable/non-severableseverable elements of a contract can be performed independently (for example, mowing the north half of the base and mowing the south half of the base); non-severable elements are dependent upon another element (for example, delivery of a system after its development)
Performance-based acquisitionwe tell the contractor the desired end-result, rather than detailing all the procedures to be used to arrive at that result - this requires a greater level of surveillance
Difference between debarment/suspensiondebarment excludes a contractor (from Govt contracting and Govt-approved subcontracting) for a specified period; a suspension disqualifies a contractor temporarily - suspension may be an interim action taken during an investigation
Commercial ItemNon-real estate item of a type used by public/non-govt entities and has used or made available to the general public
Allowable costscosts which are not legally prohibited from reimbursement
Allocable costscosts that are assignable to a particular contract
Procurement lista list of supplies and services determined suitable for purchase from AbilityOne
COCCertificate Of Competency *or* Certificate Of Conformance
Certificate of Competencymay be issued in support of a otherwise-awarded small business is determine non-responsible (including, but not limited to, capability, competency, capacity, credit, integrity, perseverance, tenacity)
Certificate Of Conformancegovernment may request contractor submit this, in lieu of inspection - it does not waive the govt's right to inspect, and govt may reject defective supplies or services within a reasonable time