The process by which the efforts of all personnel responsible for an acquisition are coordinated and integrated through a comprehensive plan for fulfilling the agency need in a timely manner and at a reasonable cost. It includes developing the overall strategy for managing the acquisition.
When is acquisition planning required?
Agencies shall perform acquisition planning and conduct market research for all acquisitions
What are the two primary goals of acquisition planning?
Full and open competition & Selection of appropriate contract type
When should acquisition planning begin?
Should begin as soon as the agency need is identified
Who should participate in acquisition planning?
all those who will be responsible for significant aspects of the acquisition, such as contracting, fiscal, legal, and technical personnel
Who has overall responsibility for acquisition planning?
Under what circumstances is a written acquisition plan required?
A written plan shall be prepared for cost reimbursement and other high-risk contracts other than firm-fixed-price contracts, although written plans may be required for firm-fixed-price contracts as appropriate
What is market research?
means collecting and analyzing information about capabilities within the market to satisfy agency needs
What do acquisitions begin with? Then what?
(a) Acquisitions begin with a description of the Government’s needs stated in terms sufficient to allow conduct of market research .
What is a commercial item?
Any item, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes
What is a nondevelopmental item?
Any previously developed item of supply used exclusively for governmental purposes by a Federal agency, a State or local government, or a foreign government with which the United States has a mutual defense cooperation agreement
What must agencies ensure that its acquisition officials do, to the maximum extent practicable, when describing agency needs?
Functions to be performed;Performance required; or Essential physical characteristics;
The Federal Supply Schedule program is also known as the GSA Schedules Program or the Multiple Award Schedule Program. The Federal Supply Schedule program is directed and managed by GSA and provides Federal agencies (see 8.002) with a simplified process for obtaining commercial supplies and services at prices associated with volume buying.
What is a multi-agency contract (MAC)?
means a task-order or delivery-order contract established by one agency for use by Government agencies to obtain supplies and services, consistent with the Economy Act (see 17.502-2). Multi-agency contracts include contracts for information technology established pursuant to 40 U.S.C. 11314(a)(2).
What is a governmentwide acquisition contract (GWAC)?
Governmentwide acquisition contract (GWAC)” means a task-order or delivery-order contract for information technology established by one agency for Governmentwide use that is operated by an executive agent or Under a delegation of procurement authority
It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to ______
small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.
What is “The 8(a) Program”?
Section 8(a) of the Small Business Act (15 U.S.C. 637(a)) established a program that authorizes the Small Business Administration (SBA) to enter into all types of contracts with other agencies and let subcontracts for performing those contracts to firms eligible for program participation.
What are the three methods for selecting acquisitions for the 8(a) program?
1. The SBA advises an agency contracting activity through a search letter of an 8(a) firm’s capabilities The SBA identifies a specific requirement for a particular 8(a) firm or firms3. Agencies may also review other proposed acquisitions for the purpose of identifying requirements which may be offered to the SBA.
What is the policy for providing for full and open competition?
Contracting officers shall provide for full and open competition through use of the competitive procedure(s) contained in this subpart that are best suited to the circumstances of the contract action and consistent with the need to fulfill the Government’s requirements efficiently
What reasons, explicitly stated in the FAR, DO NOT justify contracting without providing for full and open competition?
(1) A lack of advance planning by the requiring activity or(2) Concerns related to the amount of funds available (e.g., funds will expire) to the agency or activity for the acquisition of supplies or services.